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Our Data Protection Policy

    1. Introduction
      1.1 Purpose The purpose of this Data Protection Policy is to outline the principles and procedures that AccPro Accountants Proprietary Limited follows to ensure the confidentiality, integrity, and availability of client data, specifically KYC information, tax details, financial information, and related data.
      1.2 Scope This policy applies to all employees, contractors, and third-party service providers who have access to client data within AccPro Accountants Proprietary Limited. It encompasses all branches nationwide.
    2. Data Classification and Handling
      2.1 Data Classification Client data will be classified into categories based on sensitivity, such as: Confidential (High Sensitivity): KYC information, tax details, financial reports. Internal Use (Medium Sensitivity): Internal reports and communications. Public (Low Sensitivity): Non-sensitive public information.
      2.2 Handling Procedures Access to confidential data is restricted to authorized personnel only. Internal use data may be shared among employees on a need-to-know basis. Public data can be shared externally following appropriate guidelines.
    3. Data Collection and Processing
      3.1 Consent Client consent will be obtained before collecting and processing any personal or sensitive information.
      3.2 Purpose Limitation Client data will only be collected for specified and legitimate purposes, as outlined in the client agreement.
      3.3 Data Accuracy Efforts will be made to ensure the accuracy of client data, and updates will be requested as necessary.
    4. Data Security
      4.1 Physical Security Physical access to areas storing client data will be restricted and monitored.
      4.2 Electronic Security Client data will be stored on secure servers with access controls. Encryption protocols will be employed for data transmission and storage.
    5. Data Retention and Disposal Client data will be retained only for the duration necessary for the intended purpose. Data that is no longer needed will be securely disposed of.
    6. Data Breach Response In the event of a data breach, AccPro Accountants Proprietary Limited will follow the necessary steps to mitigate the impact and promptly notify affected parties as required by law.
    7. Compliance This policy will be regularly reviewed and updated to ensure compliance with relevant data protection laws in Botswana.
    8. Contact Information For any questions or concerns regarding this policy, please contact us at info@accpro.co.bw